Project Delivery and Quality Assurance Framework
ONCE a project has been planned, the project management team must put in place the system to provide and confirm assurances that the project activities have been carried out in line with the project standards and specifications. The project plan reveals what need to be done, by who, when it will be done and the resources requirements. The management team must ensure that every member of the project understands what needs to be done and the sequence of implementation to deliver the required output. Project document reviews and project execution procedures are used for progressive assurance purposes during project delivery.
Project design and document verification
Internal reviews of documents/drawings – All documents produced for the project are subject to internal design checks. The methods and procedures for carrying out design checks. Documents are checked for compliance with design criteria and input data, compliance with applicable specifications, regulations, standards and codes, the completeness of the document, format, document number, revision number, key plan, notes and reference drawings, reproducibility, language and printing errors.
All key documents are subjected to internal reviews and checking. A key document is a document that is required for use by more than one discipline. Comments on the documents and drawings are marked initialed. Comments are reviewed by the originator of the documents and marked up as appropriate.
Client’s review – The documents which have been subjected to internal reviews are forwarded to the project owner for further review, if required by the contract. Documents submitted to the client for review are allocated status code as specified in the Project Coordination Procedure. The documents are issued for implementation after passing the above reviews. Formal document and design review meetings are scheduled at appropriate stages of the design development. The meetings are formally minutes and the valid suggestions and remarks are incorporated into the documents.
Construction procedures and work methods – It is necessary to establish the project procedures and work method statements as early as possible in the project delivery to demonstrate that the contractor understand the project requirements and that the entire system can be delivered to standards and specifications prescribed for the deliverables. The project execution procedures and work method statements are used to facilitate coordination among the parties involved in the project implementation. In most cases, the client would already have specifications and standards that will form the basis for producing the project procedures and work method statements. If this is not so, the Contractor would have to produce the project procedure manual to demonstrate their understanding of the project and ability to deliver the project objectives.
Project Assurance Strategy – The strategy is to look at the whole project in the form of a system to be broken down into subsystems that can be individually and effectively implemented. Procedures and method statements are developed and implemented for the subsystems to progressively provide assurance to demonstrate that the subsystems have passed through all the sequential stages of the system assurance program. This strategy provides evidence in the form of certification to demonstrate the system’s functional units have been executed in accordance with the project guidance documents.
The project disciplines responsible for each of the subsystems create reports and evidence that form part of the overall total project acceptance. The procedure manual in conjunction with other project documents and processes will provide assurance that the system has been safely implemented.
Work Method Statements for the Subsystems – The method statements for the subsystems provide guidance for the orderly execution of the work. It makes it easier for those responsible for producing the work to know what is expected of them, the materials, personnel and equipment requirements. Those responsible for accepting the work are able to easily verify what is being done well and when some aspect of the work have not been properly executed. The way to manage this aspect is to break down the work into sub tasks and functional units. The work method statements and acceptance criteria are prepared separately for each sub task and functional unit. This will allow for the gradual certification of each functional unit thus simplifying the project commissioning, acceptance and handover process. The total acceptance of the system is dependent on the assurance that the work packages have been executed in accordance with the accepted project procedures and work method statements for the functional units of the system.
Engr. Obumeyan is a Chartered Chemical Engineer and is presently engaged as Consultant on the Abuja Light Rail Project.
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